Attention Camp Directors:
We are living in interesting and uncertain times, but we know that God allows all this according to His will, for His glory and for our good.
We want to let you know that with the approval of the local authorities of Madera, effective June 1st , we started receiving camps again. The approval was granted with the condition that we take responsibility to carry out the necessary preventive measures.
Because of the pandemic, it is encouraged that you, as Camp Director, analyze and determine what adjustments you should make to reduce risks. For our part, as the camp host for various groups, we need to be careful and responsible, for everybody’s sake. Also, we want to prove to the authorities that
we are acting responsibly and prevent them from having any reason to cancel our activities.
Therefore we have established some “PREVENTIVE MEASURES” which are required for each group that will come this year. In addition we have some “SUGGESTIONS” for your consideration.
REQUIRED PREVENTIVE MEASURES:
- It is required that a waiver be signed and submitted by each person in the group, which the camp director must submit to us at the Madera office before the trip to Huapoca. Any person without a signed waiver will not be able to continue on to Huapoca. And please attach a registration sheet with the total number of attendees and the name of each person.
- The group must have a doctor or a nurse who is aware of the health of each person. Together you should have a plan of what to do in the event that someone comes down with COVID-19 symptoms.
- On the day of your trip, and before departing from your place of origin, the director of the group should make sure that nobody has COVID-19 symptoms.
- Before your trip to Madera you must take every person’s temperature, and make sure that each person has a face mask. Note: Arriving in Madera the health officials will take each person’s temperature and make sure each person has a face mask.
- Our agreement with the Madera authorities is that the group will not stop at any store, restaurant, or public place in Madera. If necessary, you can use the bathrooms at our Madera office.
- In Huapoca we will take the temperature of each person, at least every other day, and keep a record of it.
- To enter the store, it is necessary to wear a facemask, and we will be limiting the number of people inside at any given time.
- If it becomes necessary to transport a sick person, the group is responsible to do so; Campamento Huapoca cannot provide this service.
- After your departure we will do a very thorough sanitizing of all the areas that your group used so it’s ready for the next group. This will be a small additional charge of $1,500 pesos for small groups (60 or less) and $2,500 pesos for large groups (greater than 60).
- The group must be willing to abide by any other preventive measures that are established, whether it be prior to your arrival or during your stay in Huapoca.
SUGGESTIONS for you to consider:
- We suggest that you interview each person before coming to Huapoca to know their health history of the last 14 days.
- We suggest that you don’t allow attendance of anyone who has health issues or is vulnerable.
- We suggest you sanitize each vehicle before your trip.
- We suggest you limit the number of people in each cabin.
- We suggest you limit the number of people in the bathrooms.
- We suggest you take everybody’s temperature every day (or ask us to).
- We suggest you continually sanitize the objects that are frequently touched by everyone such as tables, benches, doorknobs, drink dispensers, bathrooms including toilet flusher, sink and shower knobs.
We also want to let you know the measures that we, in Huapoca, are taking, for the safety of the all the groups:
- We won’t allow the arrival of one group the same day that another leaves.
- Our personnel will have minimal interaction with each group. The radios will be available for communication.
- Our personnel will be using face masks when they are interacting with the groups.
- There will be adjustments in the food service (to minimize articles that everyone touches).
- We will be taking the temperature, not only of the camp group, but also our own personnel.
- In the store we have installed a transparent division to increase protection between the customer and the store attendant.
- In the store we have face masks and hand sanitizer for sale.
- The only transportation we will provide will be what has been previously requested, from Madera to Huapoca and Huapoca to Madera.
- We will not provide the Climbing Wall activity.
- Upon the group’s departure, and before the next arrival, we will sanitize all the areas used.
We are looking forward to your arrival and as always we will be happy to serve you. Now more than ever the young people need a camp to motivate them in their spiritual walk, and it is an honor for us to co-labor with you.
May we all be aware that even though your coming is approved, you follow the preventive measures, and you put in practice all the suggestions, there is no guarantee that no one will contract a disease during your time in Huapoca.
Every group should analyze the circumstances of each camper (health, home location, work location, and other factors) before continuing the plan of having camp. We pray that God will provide discernment to make the right decision.
If you have any questions or comments, please let us know. We are willing to have further communication with you in person, by zoom, by telephone or any other way. It is our desire that you have a successful camp in 2020. Above all, we are trusting in God. May He be our Guide. To Him be the honor and glory!
Administration of Campamento Huápoca